Order | 3cargo

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ORDER NUMBER:

Date

CLIENT – PAYER:

VAT ID (NIP):

Contact person:

Phone:

E-mail:

FAX:

Mailing address:

Readiness date:

Loading site name:

Loading address:

Working hours of the loading site:

Contact person, phone, e-mail:

Customs Agency name:

Export clearance address:

Working hours of the Customs Agency:

Unloading site name:

Unloading address:

Working hours of the unloading site:

Contact person, phone, e-mail:

Customs Agency name:

Import clearance address:

Working hours of the Customs Agency:

Type of goods:

Packing method:

Number of packages (grouped units):

Gross weight:

Package dimensions:

Special conditions:

Dangerous goods:

ADR Class, UN number:

Refrigerated goods:

Required temperature:

°C

Tail lift required at loading site:

Tail lift required at unloading site:

AGREED FREIGHT RATE:

CURRENCY:

PAYMENT TERM:*

(from the date of service completion)

CARGO insurance:

(Insurance fee: 0.15% of cargo value, minimum 55 PLN)

CURRENCY:

Cargo value:

* The Carrier reserves the right to withdraw the deferred payment granted under the contract.

ORDER NOTES

1. The Parties to the contract recognize as valid the submission and confirmation of the order and any further arrangements made via electronic communication, specifically by email or telephone.
2. The Contractor shall perform the order for the Principal with the highest level of diligence. The Contractor is insured under a Freight Forwarder's Civil Liability Insurance (OCS) policy, with a coverage limit of EUR 100,000 for each and all incidents. The deductible under the OCS policy amounts to EUR 200. Optionally, the Principal may request additional "CARGO" insurance coverage. The deductible under the CARGO insurance agreement is PLN 500. Compensation due to the insured will be reduced by the amount of the deductible in each case of damage. The Contractor shall arrange the CARGO policy on behalf of the Insured (the Principal), upon their request. For international road transport, the carrier’s liability is governed by Article 23 of the CMR Convention. According to Article 23(3) of the CMR Convention, the carrier is liable up to the full value of the loss, but not exceeding 8.33 SDR per gross kilogram of lost goods.
3. The Principal is obliged to:
provide the Contractor with all information necessary to undertake the service and to select the appropriate mode of transport, route, and cost optimization measures;
ensure the availability of all documents required for customs clearance or assignment of customs status, including a power of attorney (also registered in PDR), EORI number, translation of tariff positions, a statement confirming the eligibility for VAT settlement under Article 33a of the VAT Act, proof of VAT payment, licenses, certificates, quotas, transit order, destination customs office data, or other documents as required;

notify the Contractor if the shipment involves goods protected by intellectual property rights, patents, or trademarks;
provide information regarding risk classification related to transport;
declare whether the goods are subject to trade restrictions under the Act of November 29, 2000, on foreign trade in goods, technologies, and services of strategic importance for national security and for maintaining international peace and security (Journal of Laws 2020, item 509, as amended);
declare whether the goods are listed as dual-use items under Council Regulation (EC) No 428/2009 of May 5, 2009, establishing a Community regime for the control of exports, transfer, brokering, and transit of dual-use items (OJ EU L134/1, 2009, as amended);
declare whether the goods appear on the armaments list specified in the Regulation of the Minister of Economy of May 8, 2014, concerning the list of armaments requiring authorization for trade (Journal of Laws, May 16, 2014, item 627, as amended);
notify the Contractor if the transported goods are classified as sensitive goods subject to road transport monitoring in accordance with the Act of March 9, 2017 (sensitive goods include motor fuels and their derivatives, heating fuels, lubricating oils and preparations that may be used as motor fuel additives, products containing ethyl alcohol, denatured alcohol, and tobacco raw material). The Principal shall bear the cost of any fine imposed on the carrier who failed to fulfill monitoring obligations due to the Principal’s failure to inform or concealment of relevant information.
4. The Contractor calculates the cost of the service based on the information provided. Should the provided information change during the execution of the service, and result in additional work or financial costs for the Contractor, a cost recalculation will be made. The Contractor is entitled to compensation if they can demonstrate a loss incurred during the service, resulting from the negligence of the Principal or entities for which the Principal is responsible, or due to withheld or undisclosed information.
5. In the event of order cancellation, the Principal is obliged to cover the costs incurred by the Contractor. If the order is canceled on the day of loading, the Contractor has the right to charge the Principal up to the full freight cost.
6. The service will be settled in PLN according to the average NBP exchange rate (Table A) applicable on the loading date. It is possible to settle the service in EUR based on the Principal's written request. Foreign currency transfers are processed under the OUR system. The Principal is required to make payment within the agreed term, starting from the date the service is completed. In the event of payment delays, the Contractor has the right to charge statutory interest for late payment in commercial transactions.
7. The Contractor is not liable for the consequences of customs procedures, especially delays in execution.
8. The Contractor has the right to perform transshipments and part-loadings, and to subcontract the transport service.

9. The Contractor has the right to charge the Principal for vehicle standstill. For full truckload orders, the first day of standstill both within the EU and outside the EU is free of charge. The fee for each additional started day is EUR 200. For groupage shipments, the first 6 hours of standstill are free of charge. The fee for each additional hour is EUR 15 (maximum EUR 200 per day). For domestic shipments, the first 12 hours of standstill are free of charge. The fee for every subsequent started 12 hours is PLN 500. The total cost of standstill cannot exceed EUR 1000 for international orders and PLN 2000 for domestic orders. If the standstill exceeds 3 days, the Contractor has the right to withdraw from the order without setting an additional deadline for the Principal. In such case, the Contractor is entitled to claim a contractual penalty of EUR 5000.
In addition to the contractual penalties/standstill charges, the Contractor retains the right to claim damages on general terms.
10. The Principal declares that they are a VAT taxpayer and consents to the issuance of VAT invoices without their signature, in accordance with the Regulation of the Minister of Finance, Journal of Laws No. 156, item 1024 § 38.
11. This order shall be governed by the provisions of the Convention on the Contract for the International Carriage of Goods by Road (CMR) and the Protocol of Signature, drawn up in Geneva on May 19, 1956 (Journal of Laws 1962 No. 49, item 238), as well as the provisions of the Act of November 15, 1984, Transport Law (Journal of Laws 1984 No. 53, item 272), as amended.
12. A fuel surcharge (BAF) applies to the execution of the order. This is an automatic mechanism adjusting the Contractor’s transport rates, to which the Principal agrees. The fuel surcharge will be applied according to the rules and index published on the Contractor's website: https://www.3cargo.com/baf/
13. The Contractor shall not be liable for non-performance or improper performance of the order, including confiscation of the shipment, if such non-performance, improper performance or confiscation (forfeiture) occurs as a result of sanctions introduced in connection with Russia's aggression against Ukraine, in particular Council Regulation (EU) No. 833/2014 of July 31, 2024 (as amended), on restrictive measures in response to Russia's actions destabilizing the situation in Ukraine. In such cases, the Principal undertakes to cover any losses incurred by the Contractor due to being ready to execute the order, and to pay the agreed remuneration.
14. All disputes arising from this agreement (order) shall be settled by the court having jurisdiction over the registered office of the Contractor.

Declaration of consent for electronic invoicing

I hereby declare that, in accordance with § 3 of the Regulation of the Minister of Finance of December 20, 2012 on the transmission of invoices in electronic form, their storage and the manner of making them available to the tax authority or tax inspection authority (Journal of Laws of December 29, 2012, item 1528), I consent to the transmission, including the sharing, in electronic form of VAT invoices issued for services commissioned and performed by 3CARGO Sp. z o.o. Sp.k., 43-502 Czechowice-Dziedzice, ul. Świerkowicka 36.

Data change obligation

In case of any changes to the data contained in this document, I undertake to promptly provide updated information

Marketing consent

I consent to the processing of my personal data for marketing purposes by 3CARGO Sp. z o.o. Sp.k., with its registered office in Czechowice-Dziedzice, ul. Świerkowicka 36, and to receiving informational and commercial materials at the provided email address. The provision of data is voluntary. Users have the right to access and correct their data.

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